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Senior Project Manager

  • Industry: Facilities Management
  • Location: Baltimore, Maryland
  • Client: Institution - Higher Education
  • Search ID: 18-0802-15

Helbling has been retained by Johns Hopkins University to conduct an executive search to secure a Senior Project Manager for its Design & Construction department.

Department Overview
The Design & Construction Unit (D&C) is responsible for management of the design, construction, and occupancy for all new construction, renovation, and capital renewal projects on the historic JHU Homewood campus, Mount Washington campus, JH at Eastern, JH at Keswick, Washington DC campus, Montgomery County campus, Bayview campus, and for all university schools and divisions, except the Bloomberg School of Public Health, School of Medicine, and Applied Physics Lab. The unit also provides tenant fit-out services for the Johns Hopkins enterprise that, in addition to the above, includes the Bloomberg School of Public Health, School of Medicine, and Johns Hopkins Health System (Bayview, Community Physicians, Johns Hopkins Hospital, Howard County General, etc.).  D&C collaborates with a broad constituency of Hopkins Deans, Department Chairs, Trustees, Faculty, Researchers, Senior Administrators, and Directors as well as architects, engineers, and constructors to ensure that support the completion of projects on time and within budget.
Introduction / Organizational Relationships
Under general supervision of the Associate Director of Design & Construction, the Senior Project
Manager manages and provides oversight on all phases of building design and construction for assigned projects.
Essential Job Functions
  • Manages new construction, renovation, tenant fit-out, and capital renewal projects ranging in cost up to, and often exceeding, $20M. Typical assignments will include multiple projects with tight timelines, focused programs, difficult logistics, and fixed budgets.
  • Works cohesively with all units within the Johns Hopkins Facilities and Real Estate (JHFRE) Department.
  • Represents the university to external constituencies, including architects, engineers, constructors, regulatory agencies, etc. on a variety of issues related to project development and delivery. 
  • Develops excellent vendor relations based on reasonable expectations, consistency in project execution, fairness, prompt payment, and enjoyable working relationships.
  • Provides exemplary customer service by actively managing the entire design and construction project, including initiation, design, budget, and construction, by providing timely and accurate updates to the client representative regarding project status, budget, and schedule.
Project Initiation
  • Reviews program requirements and scope with client representative and users.
  • Implements economic inclusion goals for each project.
  • Develops project milestone schedule.
  • Utilizes PMWeb for all project documentation and records including budget approval, design documents, invoicing, RFIs, submittals, etc.
  • Establishes project deliverable requirements.
  • Coordinates project contracting requirements with D&C contracting team and assists during the contracting process
Project Design
  • Coordinates internal and external project reviews.
  • Ensures adherence to D&C policies, procedures, and project management standards.
  • Promotes sustainable practices in the project delivery process.
  • Reviews project design for adherence to JHU design standards and client requirements.
  • Manages project design to ensure budget and schedule compliance.
  • Monitors project deliverables for compliance with project requirements.
  • Reviews economic inclusion work plans and monitors/verifies participation.
  • Monitors design schedule to meet project milestones.
  • Reviews project status, and provides risk assessment with regard to budget and schedule.
  • Engages university stakeholders for program, scope, budget and design development
Project Budget
  • Establishes, maintains, and monitors project budget.
  • Provides cash flow projections as required.
  • Reviews and approves all project invoices.
  • Reviews and approves all change events and change orders.
  • Manages budget forecasts and contingency.
  • Evaluates project risk and provides recommendations for risk management
Project Construction
  • Coordinates project logistics, and distributes notification to JHU and non-JHU constituents.
  • Coordinates project outage requirements.
  • Ensures adherence to policies, procedures, and D&C project management standards.
  • Promotes sustainable practices in the project delivery process.
  • Monitors project construction for adherence to JHU design standards and client requirements.
  • Manages project construction to ensure budget and schedule compliance.
  • Monitors construction schedule to meet project milestones.
  • Monitors project deliverables for compliance with project requirements.
  • Reviews economic inclusion work plans and monitors/verifies participation.
  • Reviews RFIs and submittals for compliance with project requirements and design standards.
  • Reviews project status and provides risk assessment with regard to budget and schedule.
  • Possesses superior written and oral communication skills, including the ability to present complex material in a useful and understandable fashion to diverse audiences.
  • Exchanges routine and non-routine information to JHFRE staff, JHU service providers, vendors, and internal and external clients using tact and persuasion as appropriate.
  • Communicates with Hopkins constituents so they are informed of project planning and progress.
  • Clearly communicates and reinforces performance expectations and responsibilities to project teams.
  • Advocates a position, and negotiates or compromises, as necessary.
  • Uses verbal and written communication to establish a culture of collaboration, consensus-based problem solving, and positive diplomacy.
Our Client
Johns Hopkins is America's first research university, founded on the belief that teaching and research are interdependent, and that a modern university must do both well. Nearly 140 years later, Johns Hopkins remains a world leader in both teaching and research, with more than 21,000 undergraduate and graduate students studying with esteemed faculty members across nine world-class academic divisions. The school overall is currently 11th in U.S. News & World Report’s best universities rankings, with nationally ranked programs in public health, nursing, medicine, engineering, education, and several others. 
Johns Hopkins University is based in Baltimore, but has 10 divisions spread out across 10 campuses on three continents. There are four Baltimore campuses: Homewood, where the schools of Arts and Sciences, Engineering, and Education are located; East Baltimore, home to the schools of Medicine, Nursing, and Public Health, as well as the world-renowned Johns Hopkins Hospital; the Peabody campus, site of the Peabody Institute, the nation's oldest conservatory; and Harbor East, the waterfront home of the Carey Business School.  The School of Advanced International Studies is based in Washington, DC, about an hour south of Baltimore, but also has campuses in Italy and China. Additionally, Johns Hopkins has regional satellite campuses in Montgomery County, MD, a burgeoning biotech hub north of Washington, DC; and in Columbia, MD, located just outside Baltimore. Johns Hopkins Applied Physics Laboratory, the nation's largest university-affiliated research center, is based in nearby Laurel, MD.
This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
Helpful Link
  • Bachelor’s Degree in Construction Management, Architecture, or Engineering preferred. Additional experience may be considered in lieu of education.
Experience, Knowledge, Skills and Abilities
  • 8 to 12 years of project management experience with a proven track record of providing exemplary customer service.
  • Knowledge of design and construction business practices including, but not limited to, scope preparation, contract issues, insurance requirements, labor rates, invoicing, etc.
  • Experience and knowledge of design and construction methodologies for a variety of building types, mechanical and electrical systems, and construction delivery methods.
  • Strategic thinker with proven planning skills.
  • Ability to coordinate and prioritize tasks, resolve problems, and negotiate solutions.
  • Ability to build and sustain positive and collaborative working relationships with a wide range of constituents.
  • Proficient in the use of MS Office, MS Project, and pdf mark-up software; familiarity with AutoCAD and BIM.
Decision Making
  • Makes project decisions based upon department standards of operation.
  • Reviews potential issues with Associate Director and Senior Director, as necessary.
  • Provides day to day project management with limited supervision.
Search Consultant: Aubrey Allen
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