Helbling is representing Colgate University, a repeat client, in conducting an executive search for a Director of Facilities Operations.
Reporting to the Associate Vice President for Facilities and Capital Projects, the Director of Facilities Operations’ primary accountabilities include the oversight of the facilities operations, including day-to-day facility services, budget, operational, personnel, and service management. Accountable for developing and implementing a strategic operational plan to ensure standards are met and improved upon, while being fiscally responsible with the available resources. Responsible for the oversight and coordination of budget development, analysis, and management. This position will be responsible for acting in the absence of the AVP.
Accountable for developing and monitoring benchmarks and key performance indicators for facilities operations, to include work control systems. Responsible for developing and providing transparent dashboards for monitoring such as financials, labor hours, overhead, supplies, expenses, and departmental billing. Implements operating and long-term capital planning and budgeting and monthly financial review and reporting. Responsible for forecasting, implementing and managing budget needs and expenditures, as well as, workforce planning for efficiencies and improvements, without compromising the services, history, and magnificence of the campus. Accountable for collaborating to develop standard operating procedures for cyclical processes and ensuring they are proactively implemented.
Accountable for the oversight of the consistent and equitable management of facilities personnel. Accountable for serving as the primary contact for human resources and union-related matters. Responsible for maintaining a collaborative and positive relationship with all facilities staff. Responsible for collaborating in identifying needs for onboarding and training, to include safety and professional development. Ensures staff work as a cohesive team and proactively execute work, in a timely, safe, and sustainable manner, within relevant university and regulatory guidelines. Accountable for ensuring that the staff provides a service to campus stakeholders that is courteous, responsive, and positive. Accountable for creating an environment where staff take pride and buy into the value they bring to the University. Accountable for providing continual assessment of services and ensures improvements are made to maintain regulatory and university standards. Accountable for following a collaborative approach with campus stakeholders and other facilities staff.
Accountable for the oversight of the warehouse and effective management of facilities inventory, to include the development and implementation of a supply management system and operation standards. Ensures appropriate cost controls and management, levels of inventory, and vendor relationships. Oversight of audits to ensure compliance with accounting, management, operation, and university standards.
Responsible for the effective supervision of staff as assigned. Ensures selection and hiring of high quality employees; ensures appropriate distribution of work assignments and high quality of employee work product; ensures fair and accurate performance assessments and feedback to include identifying areas for professional development and documenting and conducting disciplinary measures, as needed. Responsible for ensuring fair and accurate decisions regarding employment status (hire, promotion, salary increases, and termination); ensures the creation of effective opportunities and programs for employee mentoring, development, and sustained performance. Responsible for analyzing overtime pay and making necessary personnel adjustments.
Colgate is a distinctive, leading American university known for its intellectual rigor, world-class professors, campus of stunning beauty, and alumni who are famously loyal to their alma mater. Through its curriculum, the engagement of the faculty, and life on campus, Colgate challenges students to be enlightened thinkers and prepares them to be global citizens, who will thrive in life and in work. Learning here, living here, and climbing the hill of our campus, you feel it; we are always ascending. Colgate is a university marked by a proud two-century history and shaped by its bold ambition.
Colgate’s deep sense of place connects students, faculty, and staff in a vibrant living and learning community set against a naturally beautiful backdrop. There are 88 buildings, approximately 10 miles of roads and walkways, and an estimated 2,300 trees, with an additional 200 Bicentennial trees currently being added — all located on the 575-acre campus. Buildings date back as far as 1827, and two new residence halls are slated to open in the fall of 2019. The campus, with its carefully preserved architecture, immaculate grounds, and hillside locale is consistently named one of the most beautiful in the nation.
Recently named one of the friendliest towns in America by Forbes magazine, Hamilton is located in the very heart of Central New York and the geographic center of New York State, on the southern border of Madison County. Nestled in the historic Chenango Valley, it offers an abundance of local charm in a picturesque setting. Two villages — the Village of Hamilton and the Village of Earlville — as well as the hamlets of Poolville, Hubbardsville, and East Hamilton are within the Town of Hamilton border, which covers 41 square miles and is home to 6,690 residents.
The Village of Hamilton, with a population of 4,239, is approximately 40 miles southeast of Syracuse and 30 miles southwest of Utica. A vibrant and quaint downtown area surrounds the Village Green with casual dining restaurants, cafés, specialty shops, a movie theater, performing arts center, natural health food store, Madison County’s first micro-brewery, a yoga/pilates studio, the historic Colgate Inn, and the Colgate University Bookstore. Recreation abounds in the area, thanks in part to nearly nine miles of trails along the former Ontario and Western Railroad right-of-way and Chenango Canal towpath. The village also supports Seven Oaks Golf Course (an award-winning Robert Trent Jones course), hiking trails, waterways, and breathtaking cycling and running routes.
For more information, please visit: https://www.thisishamiltonny.com/about
Search Consultant: Rob Dible