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Director for Capital Project Management

  • Industry: Facilities Management
  • Location: New York City metropolitan area
  • Client: Institution - Healthcare
  • Search ID: 18-1202-16

Helbling is conducting an executive search for a Director of Capital Project Management on behalf of a repeat client, a prestigious university medical center in New York City.

The Assistant Vice President of Capital Project Management is seeking a highly skilled individual to work as the Director for Capital Project Management. The selected individual will report to the AVP of Capital Project Management and will have four primary responsibilities:
  1. Work with senior administrators to establish and implement institutional capital priorities; 
  2. Act as a Program Manager to supervise and coordinate a select grouping of high profile capital projects; 
  3. Have direct supervisory responsibilities over internal project management staff; and
  4. Manage high-end major capital initiatives.  
It is anticipated that the selected candidate will spend approximately 20% of their time identifying new projects, directing feasibility studies, and working to manage the overall capital planning process. The selected individual will work with the AVP of Capital Project Management and the Executive Director of Finance to manage the funding process for new projects and will also be responsible to work to develop Project Controls and Program Management to assure adherence to project schedules, budgets, and group-wide policies.
 
The selected candidate will spend approximately 40% of their time managing the planning, design, and construction of select projects. Project typologies may include research laboratories, vivarium, new construction (new buildings), heavy infrastructure, and educational initiatives. Additionally, the selected candidate will:
  • Prepare standard contracts for architectural, engineering, and construction services and be responsible to coordinate on-site activities of general contractors and/or construction managers;
  • Prepare requisitions and purchase orders, and keep current on invoices for payment;
  • Oversee the preparation of bid documents and manage University Bidding Policies; 
  • Develop and manage schedules for all aspects of projects, including; design, construction, relocations, furniture procurement and installation, and move-ins.
  • Create a record-keeping system of hard and electronic files for all project related correspondence, contracts, drawings, specifications, and other documents. 

The selected individual will be required to work collaboratively with Facilities Operations, Security, Radiation Safety, Environmental Health & Safety, Data/Telephone, and Space Planning to coordinate the many stakeholders in any given project.

The remainder of the Director's time will be spent supervising, developing, and coaching the project management staff. These individuals will be responsible to manage large-scale projects and projects that are considered “highly sensitive.” The Director could be responsible for managing a staff of four to seven individuals and should have experience with developing performance and control metrics for timeliness, budget, and budget control and will work closely with HR to manage interpersonal communications, performance management, employee relations, and staff development. Hence, the selected Director shall have direct experience with personnel management, with an emphasis on construction/architecture/engineering/project management activities.  

Minimum Qualifications

  • Bachelor's Degree in Architecture, Engineering, or Construction Management.
  • Ten (10) years of related experience; or seven years of directly related experience in the management of design and construction projects and a master's degree.  
  • Direct supervisory experience with renovation projects in excess of $10M and experience with new building construction.
  • Ability to interact with senior level administrators.
  • Proven experience in directing a complex team of professional consultants (architects, engineers, commissioning agents, cost estimators, construction managers, lawyers, etc.), facilities team members, and numerous client groups. 

Preferred Qualifications

  • Management training or professional development courses in management.
  • Professional licensure in Architecture (R.A.) or Engineering (P.E.).  
  • Customer service orientation.
  • Ability to manage complex and highly confidential information. 
  • Excellent social skills; ability to operate with diplomacy, tact, and empathy.
  • Ability to think proactively and laterally to maximize opportunities to promote the work of the organization.
  • Comfortable when working to tight deadlines and able to turn work around within a short timespan where demands are liable to change at short notice.
  • At least ten (10) years of previous experience managing a teamhighly preferred. 
  • Previous experience managing capital projects in higher educational institutions, research labs, urban medical centers, and general facilities operations highly preferred.

Search Consultant: Wendy Zang

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