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Associate Vice President of Facilities

  • Industry: Facilities Management
  • Location: Massachusetts - Boston
  • Client: Higher Education
  • Search ID: 19-0704-07

Boston College has retained Helbling to conduct an executive search to secure an Associate Vice President of Facilities.

Position Summary / Essential Job Functions 

The Associate Vice President of Facilities will provide information and advice to the Vice President, Facilities Management on all matters pertaining to personnel, fiscal management, operational project status, and the development of new programs within each of the areas under his/her control.

Responsibilities

  • Provide leadership, mentoring, planning, and execution of Facilities Services Operations, including the day-to-day operational oversight of skilled trades, custodial services, landscaping and snow removal operations, preventative maintenance, mail services, fleet maintenance, work order center, and warehouse operations.
  • Responsible for developing work plans, and measuring overall unit performance and goal attainment. Manage and evaluate resources and financial budgeting for all subgroups within the department.
  • Responsible for building a positive safety culture and ensuring overall EHS compliance issues within the Facilities Services operation.
  • Establish operational benchmarking, maintenance, and repair schedules and appropriate tracking systems, assign work, and train unit supervisors. Ensure that all preventative maintenance assignments are completed in a timely manner including task scheduling, tracking, record filing, and quality assurance.
  • Ensure direct and regular collaboration with Capital Planning and Construction regarding master planning and project implementation, relating to ultimate operational oversight requirements.
  • Develop long-term strategy for positioning the organization to respond to the growing campus and evolving community needs.
  • Regularly inspect buildings, mechanical areas, and grounds to ensure compliance with University standards and life safety requirements.
  • Oversee facilities condition assessments in order to establish priorities for facility repair replacement or capital renewal. Assist in the development of proposals to initiate work and capital projects, coordination and review of contract documents, and contractor compliance with University standards.
  • Responsible for contracting with external trades and monitoring performance, work schedules, and compliance with design criteria, specifications, and contract documents.
  • Build effective and productive relationships with representatives of other University departments and administrators at all levels.
  • Oversee department supervisors, and encourage and facilitate participation by unit personnel in professional development programs and opportunities to increase skills, knowledge base, and competencies. Be a champion for departmental safe work practices.
  • Perform committee work assignments, as requested.
  • Serve on the University's negotiating committee for collective bargaining matters and hear step two departmental union grievances.
  • Represent the capital renewal efforts and needs for prioritization within the University’s long-range capital planning.
About Boston College

Boston College, the first institution of higher education to operate in the city of Boston, is today among the nation’s foremost universities, a leader in the liberal arts, scientific inquiry, and student formation.  Boston College is a coeducational university with a total enrollment of 14,500.  Founded in 1863, it is one of the oldest Jesuit, Catholic universities in the United States.  U.S. News & World Report ranks Boston College 38th among national universities. 

Boston College confers more than 4,192 degrees annually in more than 50 fields of study through eight schools and colleges.  Its 821 faculty members are committed to both teaching and research, and have set new marks for research grant awards over the last 10 years. 

The University's 116-acre main campus is located in an open suburban setting with direct access to the city via trolley.  The past decade has seen the construction or substantial renovation of many campus buildings.  Current projects include a new science facility intended to house the Schiller Institute for Integrated Science and Society, slated to open in Fall 2021. 

The University has also made a major commitment to academic excellence.  It is in the process of adding faculty positions, expanding faculty and graduate research, increasing student financial aid, and widening opportunities in key undergraduate programs , such as foreign study, internships, community service, and personal formation. 

Boston College has experienced unprecedented growth in recent years, including a 37-percent increase in undergraduate applications.  Giving from alumni and friends has seen steady increases and recently resulted in the successful conclusion of the Ever to Excel Campaign, which exceeded its goal and raised a total of $441 million for the University.  The endowment stands at approximately $2.6 billion, among the 100 largest in the nation.

Location

Located just six miles from downtown Boston, MA, Boston College consists of three campuses situated across the neighborhood of Brighton and the city of Newton.  The main campus sits atop the picturesque Chestnut Hill neighborhood of Newton and is accessible by public transportation.  This campus houses the University’s oldest buildings, most of its academic and residence halls, athletic facilities, and dining locations.  Located one mile west of the Chestnut Hill Campus, the Newton Campus is home to the Boston College Law School, athletic fields, and several freshman residence halls.  Across Commonwealth Avenue from the Chestnut Hill Campus, the Brighton Campus is home to the School of Theology and Ministry, the McMullen Museum of Art, administrative offices, and several new athletics fields.  The University also includes the Connors Family Retreat and Conference Center in Dover, MA, the Weston Observatory in Weston, MA, and several other properties in the area.

Settled in 1630, Newton, MA is a vibrant community comprised of 13 distinctive villages.  Newton is well respected for the quality of education, community life, exceptional homes, and beautiful open spaces. Newton has frequently been voted as one of the 10 best communities to live in.  With a population of about 80,000 residents and approximately 26,000 homes, the City also houses UMass Amherst at Mt. Ida Campus and Lasell College.  The Boston Marathon runs right through the City with Heartbreak Hill beginning next to City Hall.  The Newton Free Library is one of the largest, most well equipped libraries in the Commonwealth.  By size, the city is 18.3 square miles bordering the communities of Brookline, Brighton, Watertown, Waltham, Weston, Wellesley, Needham, and West Roxbury.  Newton also has east–west and north-south highway infrastructure with Routes 90 and 95 running through the city.

Helpful Links
  • Reporting to the Vice President of Facilities Management, a bachelor’s degree, preferably in Engineering or Facilities Management, or an equivalent analytics-based degree, or business management and administration degree is required. A master’s degree is preferred, though work experience may be considered in lieu of master’s degree.
  • Qualified candidates will possess a minimum of 10 to 12 years of demonstrated experience in positions of increasing responsibility in facilities management, property management, or related field, preferably with large, complex higher educational institutions and at a senior level.
  • Experience with the direct oversight and management of an organization that substantially includes unionized personnel, with a keen understanding and respect for collective bargaining agreements. 
  • Experience working in a unionized workforce and managing personnel is a plus.
  • Working knowledge of work order management computer systems with a demonstrated capacity to work within a variety of software platforms to manage operational needs.
  • Strong leadership and communications skills, both verbal and written, are a must; outstanding analytical skills, decision-making, team building, and a customer focus are attributes critical to success in this position.
  • Extensive ability to translate long-term strategies into day-to-day operations with demonstrated experience aligning resources with goals in an environment of competitive demands and resources.
  • Ability to build effective operational teams that emphasize teamwork, participation, partnership, and collaboration through a variety of direct and indirect strategies to influence desired outcomes.
  • An equivalent combination of credentials and/or experience may also be considered.

Search Consultant: Joe Wargo

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