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Senior Project Manager

  • Industry: Facilities Management
  • Location: Waterville, Maine
  • Client: Institution - Higher Education
  • Search ID: 18-1102-30

Colby College has retained Helbling to conduct an executive search to secure a Senior Project Manager (SPM). Reporting to the Director for Capital Projects, the SPM is responsible for the planning and management of the design and construction process for highly complex capital projects above $20M, as assigned. The SPM, as an integral member of a multi-disciplinary team, collaborates with department and campus colleagues, as well as consultants to execute planning, design, and construction. This position does not directly supervise other employees, but may oversee the work of an assistant project manager for some projects. This position is expected to provide contract management / oversight of contractors and consultants to ensure the project is completed to program needs, on schedule, and within budget.

Essential Functions & Responsibilities

  • Support Director for Capital Projects in the management of complex capital projects.
  • Manage and coordinate the planning, programming, design, and construction for new facilities or renovation projects at a high level of complexity, including all site and landscape work, site utilities and building systems (architectural, structural, MEP, fire protection, etc.) as necessary to the project; projects may include civil engineering, landscape / environmental initiatives, buildings, and building systems scopes of work.
  • Prepare or work with consultants to develop feasibility and other studies to determine viability, alternatives, and establish project costs for potential new initiatives.
  • Coordinate with all project stakeholders, including facilities and other campus departments, senior staff, design teams, contractors, and authorities having jurisdiction to ensure work successfully integrates project and campus needs.
  • Develop and maintain the project budget, cost estimates, and schedules; ensure projects are completed on time and within budget.
  • Manage and coordinate the LEED / SITES and other sustainability documentation processes, and regulatory and planning board reviews, as required.
  • Prepare sketches or drawings to use as planning tools or to illustrate technical problems and their solutions.
  • Oversee review of design documents to ensure compliance with codes and regulations, college standards, project scope, programmatic requirements, and incorporating appropriate campus stakeholders.
  • Ensure that contracts, insurance billing, and other budget and legal documentation is completed and processed appropriately for each project.
  • May prepare feasibility and other special studies to determine viability of potential campus projects or establish costs.
  • Perform additional duties as assigned; responsibilities, and activities may change at any time with or without notice.

Key Relationships

This position has significant interaction with faculty, staff, peers, outside constituencies including the design team, contractors and consultants, and the Facilities Services Department.

About Colby College

Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 58 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 2,000 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences. 

In a period of fast-paced progress, Colby is building on its strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the college’s deep liberal arts traditions. This new chapter includes the creation of innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics.

For more information, visit www.colby.edu.

Qualifications & Experience

  • Bachelor’s Degree or the equivalent in education and experience; advanced coursework in architecture, landscape architecture, engineering, construction management, or related field a plus.
  • Licensure as a Registered Architect or Professional Engineer in the State of Maine is preferred.
  • LEED AP and/or SITES experience is a plus.
  • Minimum of five (5) years practical experience managing complex capital design and construction projects with budgets of $20M or greater; ten or more years of experience preferred.
  • Broad understanding of design disciplines including civil, landscape, environmental, architectural, structural, MEP, and fire protection, as well as space planning and the integration of architectural and engineering disciplines.
  • Excellent organizational skills, problem solving capabilities, ability to balance multiple work and schedule priorities, and negotiation skills to lead projects to completion on time and within budget.
  • Ability to work independently and effectively coordinate with consultants, peers, and leadership to manage projects; this includes schedule and budget management, meeting deadlines, and ensuring code compliance / quality work.
  • Working knowledge of federal, State of Maine, and local building and environmental codes, regulations, safety requirements, and ability to present and obtain approvals from local, state, and federal authorities.
  • Demonstrated commitment to continuous quality improvement; ability to develop and maintain effective relationships with members of a diverse campus community in the planning and execution of projects.
  • High level of competence with word processing, spreadsheets, and analytical software is required.
  • Database software and AutoCAD or Revit knowledge is desired.

Working Condition / Physical Requirements

The work environment characteristics described herein are representative of those encountered while performing the essential functions of this job. Reasonable accommodations may be made to perform the essential functions.

Position involves some sitting, although frequent movement and moderate physical efforts may be required i.e., walking, standing, bending, twisting, reaching, climbing, and lifting. Computer usage involving repetitive hand and wrist motion is also necessary. General outdoor and indoor campus environment. The normal schedule is Monday through Friday during College office hours.  Additional evening and weekend hours are required as workload and emergencies dictate.

Search Consultant: Lindsey Johnson

Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.

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