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Senior Program Manager, Renewal

  • Industry: Facilities Management
  • Location: Rhode Island - Providence
  • Client: Higher Education
  • Search ID: 19-0702-17

Brown University has retained Helbling to conduct an executive search to secure a Senior Program Manager, Renewal who is responsible for the planning, coordination, and overall management of all phases of project design and construction management for a variety of multi-discipline projects. The Senior Program Manager is also responsible for the university’s renewal program and the supervision of staff associated with the program.


1.  20% - Manages and controls all phases of project design and construction management. 
  • Establishes project scope, budget, and schedules. 
  • Conducts meetings, construction monitoring, and project closeout. 
  • Ensures compliance with all applicable codes and regulations.
  • Obtains all permits and approvals necessary to accomplish the completion of the project. This includes local, state, University and other approvals applicable to the specific project. 
  • Completes applications, attends meetings (which in some cases occur outside of normal working hours), prepares presentations, and submits answers to questions to the appropriate authority.
  • Oversees the completion of projects on schedule and within the set budget limits, and properly documents all associated actions.
2. 10% - Develops the project scope and prepares budgetary estimates for all phases of the project. 
  • Meets with user representatives, supervisors, and others to define project requirements.  The result of these actions is that a detailed scope of work for the project and accurate budget estimates are established.
3.  5% - Prepares RFQ/P and scope of work to select A/E firms. 
  • Oversees the preparation of contract documents by A/E firms. 
  • Coordinates design review input from various internal and external constituencies. The result of these actions is that plans and specifications adequately reflect project scope, budget, and university standards; moreover, all established procedures and final project report requirements are satisfied.
  • Prepares contract documents for bidding and construction management RFQ/P for selection of the construction manager. This results in documents that adequately reflect the pre-established scope of work, budget, and project schedule.
4. 10% - Performs all related construction management functions including shop drawing review, control of change orders, extra work, and final acceptance. 
  • Inspects and documents all work in progress, prepares and conducts final acceptance inspections, and documents all project revisions. The result of these efforts is that the quality of the completed project is ensured, and documents are thorough and submitted in a timely fashion.
5. 10% - Prepares records and reports on projects managed. 
  • Maintains daily record of work accomplished, correspondence, budgets, and schedules. 
  • Ensures that all project related correspondence and documentation is properly filed in accordance with departmental procedures. This action results in a thorough and organized project record that is accessible to department personnel during the course of the project and after the project has been closed.
6.  20% - Creates, implements, and oversees at least one cross-functional program. The specific programs exist within the typical project delivery process and will maximize the effectiveness of the Planning Design and Construction office. Possible programs include a streamlined process for small, relatively simple projects; a better-defined process for monitoring interior work to ensure a high level of quality, effective coordination, communication, and monitoring of capital projects; and coordination and implementation of utility and infrastructure work. These programs will, by their nature, encompass multiple projects that Design, Construction, and Planning teams are working on, as well as involving the activities of the Trades. This will require the Program Manager to be able to organize across these diverse and complicated channels.
7. 25% - Manages a staff of Project Managers, overseeing their work, and ensuring resources are in place, and that tools and reporting mechanisms are properly used.  
  • Provides direction on a variety of topics.
  • Participates in recruitment and selection, hiring and termination, training, professional development, coaching and mentoring, counseling, performance evaluations, and salary planning.  
  • Assigns and evaluates work.

About Brown University

Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Public Health, School of Engineering, and the School of Professional Studies. With its talented and motivated student body and accomplished faculty, Brown is a leading research university that maintains a particular commitment to exceptional undergraduate instruction.

Brown’s vibrant, diverse community consists of about 6,580 undergraduates; 2,255 graduate students; 545 medical school students; more than 6,000 summer, visiting, and online students; and more than 700 faculty members.  Brown students come from all 50 states and more than 115 countries.

Brown is frequently recognized for its global reach, many cultural events, numerous campus groups and activities, active community service programs, highly competitive athletics, and beautiful facilities located in a richly historic urban setting.

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  • Bachelor’s degree in Architecture, Engineering, Construction Management, Building Technology, or a related discipline and should have the ability to obtain professional registration. 
  • Minimum of ten (10) years’ professional work experience with increasing responsibility in design, building renovation, or construction management. 
  • Experience in working as an owner’s representative in an institutional setting. 
  • Successful management of a variety of projects, including capital projects, renewal projects, and complex academic space renovations to ensure a broad knowledge base.  
  • Proven track record in successful financial management, communications with all levels of the organization, accurate and timely reporting, and on-time project delivery, as indicated in performance measures.

Search Consultant: Rob Dible

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