Phillips Academy Andover has retained Helbling to conduct an executive search to secure a Director of Facilities.

Position Summary

The Director of Facilities leads the management, planning, construction, renovation, repair, regulatory compliance, design and development efforts for the Office of Physical Plant. The director supervises four senior-level managers and has overall responsibility for a department of over 100 administrative and trades employees. They support a historic 700-acre campus comprised of 155 residential and academic buildings with an onsite central heating and power plant. Additionally, the Director develops, administers, manages and is accountable for an annual salary, operating, and capital budget in excess of $25 million. The Director oversees and monitors architects, engineers, general contractors, and business partners to ensure large multi-million dollar building projects are completed on time and within budget.
 

Primary Duties and Responsbilities

• Provide overall supervision and responsibility for a department of over 100 administrative and trades employees who support Phillips Academy, a residential campus;
• Plan, implement, and administer facility project services impacting the Academy;
• Coordinate construction work and oversee large renovation/new building projects;
• Manage architects, engineers, general contractors, and business partners to ensure projects are completed on time and within budget;
• Prioritize and assign work for other supervisors and managers; conduct performance evaluations; ensure staff are trained; make hiring, termination, and disciplinary recommendations;
• Support Trustee building committee and make presentations on status of projects undertaken by the Office of Physical Plant to committee and full Board;
• Administer and implement operations and programmatic goals, board policies, administrative procedures, and guidelines;
• Regularly perform required and appropriate inspections of school facilities conditions to identify preventative and remedial maintenance and safety needs;
• Oversee the generation and execution of Operations and Capital Renewal budgets to ensure funding is spent appropriately;
• Collaborate with multiple internal departments, academic units, Town of Andover municipal departments, and other regulatory agencies;
• Provide oversight of 24/7 facilities response operations to support students and faculty living on this residential campus;
• Perform all other duties and responsibilities as assigned or directed by the Chief Financial Officer.

Supervisory Responsbilities

• Oversight and management of a department of over 100 administrative and trade employees;
• Supervision includes planning, assigning, scheduling, and reviewing work to ensure quality standards are met.

Location

Andover, Massachusetts

Minimum Job Qualifications

• Bachelor’s degree in engineering, architecture, construction management, or a closely related field of study required;
• Master’s degree in engineering or other appropriate technical area preferred;
• Minimum of ten years progressive and broad leadership experience in management of campus facilities systems, operations, and large construction projects. 

Knowledge, Skills, and Abilities

• Knowledge of operations for campus facilities systems, along with regulatory compliance principles and practices;
• Knowledge of business management and fiscal practices;
• Knowledge of public safety and security procedures;
• Knowledge of federal, state, and local building standards and codes;
• Skill in budget and resource management;
• Skill in independent decision making;
• Skills using technology and software including Microsoft Office 365;
• Skill in personnel leadership and supervision, along with management of large organizations;
• Ability to attend local and state regulatory board meetings held after normal business hours;
• Ability to adapt and maintain professional composure in emergency and crisis situations;
• Ability to develop and maintain effective and positive working relationships;
• Proven leadership and management experience.

Phillips Academy is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender expression, gender identity, age, physical or mental disability, genetic information, veteran status, military service, application for military service or any other characteristic protected by law. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.