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Director of Facilities

  • Industry: Facilities Management
  • Location: California - Pasadena
  • Client: Independent School
  • Search ID: 19-0105-11

Westridge School is an independent day school for college-bound girls located in Pasadena, California. Westridge has retained us to conduct an executive search to secure a Director of Facilities. Westridge is seeking an experienced Director of Facilities to oversee and manage the Facilities Department. The Westridge Facilities Department includes a four-person maintenance team, and four-person safety and security team, as well as janitorial and landscape vendors. Reporting to the Chief Finance and Operations Officer, the Director is responsible for the overall fiscal and administrative management of the Facilities Department including capital projects.

Specific Responsibilities

  • Overseeing the maintenance of twelve (12) buildings (120,000 SF) and related systems, including but not limited to plumbing, electrical, alarm, heating, solar, and air-conditioning systems.

  • Overseeing and directing the maintenance of all landscaping, gardens, and grounds, including but not limited to athletic facilities, fields, and parking areas.

  • Effectively acting as construction and/or project manager on all facility projects, including major construction and renovation projects of the School.
  • Refining and maintaining a long-term plan for renovations and replacement of buildings and infrastructure, and managing the master planning process.
  • Assuming the leadership role for all matters pertaining to School security including chairing the Safety Committee.
  • Assuring compliance with OSHA, fire, city, state, and other governmental agencies’ regulations related to buildings and property ownership, and with labor relation laws, as well as with the School’s standards and policies.
  • Overseeing the annual updating of the Emergency Manual and implementation of the School’s emergency response plan.
  • Engaging in necessary inspections with government representatives and other parties regarding facility requirements and codes.
  • Managing, guiding, and evaluating performance of all department staff, including managing change with long-term employees, establishing clear expectations and direction, and delegating effectively.
  • Overseeing event set-up including department staffing for numerous performances, activities, and special events held on campus. Providing “on-call” support as necessary. 
  • Establishing and maintaining a customer service-oriented focus on quality, integrity, time-, and cost-consciousness.
  • Establishing and overseeing a preventative maintenance plan and scheduling staff accordingly to ensure a safe, efficient, and attractive campus.
  • Exercising responsible stewardship of the School’s funds and fundamental budget requirements of the Department. Reconciling monthly accounting records with budgets and provide estimates of costs to complete for CFOO and Board of Trustee reports.
  • Preparing and submitting proposed multi-year operating and capital expenditure plans and budgets.
  • Attending Asset Management Committee meetings and other meetings as assigned by CFOO.
  • Serving as “ambassador” of the school for neighborhood and local relationships. 
  • Establishing systems, standard operating procedures, and key performance indicators for Facilities Department that display a strong business acumen.
  • Focusing on how to enhance implementation of technology utilization to manage facilities. 
About Westridge

Westridge School is an independent day school for girls located in Pasadena, California. Founded in 1913, the school has an enrollment of approximately 500 girls in grades 4 through 12 and has a long-standing reputation for the excellence of its academic program. Westridge is committed to educating intellectually adventurous thinkers, and courageous, compassionate leaders. Westridge is a vibrant and diverse community that is grounded in the commitment to goodness in all aspects of life and learning. Students are encouraged to learn and thrive in new ways, to try new things, and to be resilient. The school balances challenging academics and a focus on leadership development with a deeply engrained culture that prioritizes physical and emotional wellness and treating oneself, others, and the world with integrity, respect, responsibility, and inclusion. At Westridge, girls gain the confidence and courage to stand up and speak for the ideals of responsibility and integrity as they take their places in an ever-changing world.

Located in an idyllic setting containing ample green space, Westridge’s nine-acre campus is home to several notable historic buildings from the early 1900’s as well as a modern, Platinum-level LEED Certified science building. Based solely on employee feedback surveys conducted by a leading research firm, Westridge was selected as one of Metro Los Angeles’ Top Workplaces in 2013.

Location

Pasadena is located ten miles north of downtown Los Angeles. The city’s estimated population is 141,510, making it the ninth largest city in Los Angeles County. Pasadena is best known for hosting the annual Rose Bowl football game, along with the Rose Parade. Home to 31 National Register Historic Districts and five National Historic Landmarks, Pasadena is not only a hub of Craftsman and Modern architecture, but a shopping, dining, and cultural destination. The Norton Simon Museum houses works of art by Degas, Van Gogh, and Renoir, and is just one of many history and art museums in the city. Caltech, the Jet Propulsion Laboratory, and the headquarters of Carnegie Observatories are all located in Pasadena. Situated at the base of the San Gabriel Mountains, Pasadena is close to a number of parks and recreation spaces, including Eaton Canyon Natural Area, Mount Wilson Trail, and the Huntington Library and Botanical Gardens.

  • Bachelor’s Degree or equivalent experience preferred. 
  • Minimum of seven (7) to ten (10) years’ experience managing a complex facilities environment. 
  • Strong interpersonal, written, and oral communication skills, including listening first, establishing good follow-through, and the ability to articulately present at the board of trustee level.
  • Excellent active listening and conflict resolution skills with the ability to exercise and model good judgment. Ability to problem-solve and navigate complex systems. 
  • Excellent project management, negotiation, budgeting, documentation, and organizational skills. 
  • Ability to embrace a collaborative work style and interact in a positive and proactive manner with all school constituencies. 
  • Flexibility with the special needs associated with an academic calendar and schedule, and availability in responding to campus emergencies as needed. 
  • Ability to understand perspectives of multiple constituencies from 4th graders to teenagers, to parents, teachers, neighbors, and board members.
  • Deep understanding for the care that has been taken with the campus, including an understanding of the complexity related to maintaining historic buildings and a sophisticated and critical eye for design and maintenance standards.
  • Strong administrative skills and proficiency in Microsoft Office Suite (Word, Excel, and Outlook) required. 
  • Ability to exercise and model good judgment, especially in crisis situations. 
  • Excellent organizational, planning, and problem-solving skills and the ability to prioritize multiple projects. 
  • Ability to stand for extended periods of time. 
  • Criminal background check and clearance required. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to work both indoors and outdoors, as required.
  • Ability to work at heights and in confined spaces.
  • Ability to work extended periods of time both walking and/or standing.
  • Ability to lift up to 50 lbs.
  • Ability to work evenings, weekends, and holidays.

Schedule

This is a full-time exempt position with the flexibility to work evenings and weekends, when necessary.

Search Consultant: Ryan Pugh

Westridge School is an equal opportunity employer. Applicants are evaluated without consideration of race, color, religion, gender, national origin, age, sexual orientation, marital status, disability, veteran status or any other characteristic protected by applicable law. 

For more information: www.Westridge.org.

 

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