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Project Manager - Service & Small Projects

  • Industry: Architecture, Engineering & Construction
  • Location: New York City metropolitan area
  • Client: Construction - Residential Builder
  • Search ID: 18-0603-14

Helbling has been retained by a repeat client, a high-end residential builder, to conduct an executive search for a Project Manager - Service & Small Projects. This person will own a core group of clients within the Service & Small Projects team and is responsible for building and maintaining client relationships, and daily management of all aspects of client work activities.


  • Develops, reviews, and updates small project scope of work budgets and proposals; assesses subcontractor and vendor proposals; ensures client has signed scope of work agreements and deposit has been received; keeps client informed of all changes; prepares subcontracts and purchase orders; approves invoices for payment; and develops and approves client requisitions.
  • Ensures that all team members, including but not limited to the field superintendent, subcontractors, and vendors are performing assigned tasks within the dates/milestones in the project schedules and daily work orders.
  • Manages administrative aspects of each client project including preparing work orders, purchase orders, and subcontracts for all field labor and subcontractor/vendor work; ensures creation of corresponding commitments in Timberline; and collects daily field work and purchase orders.
  • Manages performance of service field superintendents and other labor, and coordinates and manages subcontractors' and vendors' on-site activities in conjunction with superintendents.
  • Reviews and maintains construction drawings, sketches and specifications; and maintains an accurate log of same. Processes all shop drawings and other forms of approvals including cuts, samples, etc.
  • Coordinates with the shop for any/all required labor and material resources. Ensures shop labor and material costs are accounted for and included in client billings.
  • Prepares Service & Small Projects Daily and Weekly Management reports and maintains an accurate journal of daily activities for summary in weekly time reporting documentation and for client billing.
  • Provides on-call coverage, on a monthly rotating basis, to respond to client emergencies outside normal business hours and coordinates appropriate response with superintendents and field labor.
  • Four (4) year college degree preferred.
  • Five (5) to ten (10) years of experience in high-end residential construction, facilities management, or customer service.
  • Must hold a NYC Home Improvement Contractor salesperson license within 30 days of employment.
  • Detail-oriented.
  • Excellent organizational and communication skills.
  • Ability to multi-task.

Search Consultant: Matt Lesher

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