Cleveland Public Library has retained Helbling to conduct an executive search to secure a Chief Operations Officer.
Position Summary / Essential Job Functions
Chief Operations Officer
Director of Facilities, (2) Capital Projects Managers, Occupational Health & Safety Officer, Operations Project Coordinator, Shipping Manager
This position is responsible for providing vision, strategic planning, leadership, and management for property management, capital projects, custodial services, and shipping / materials handling.
Essential Duties and Responsibilities
Evaluation of this position based primarily on performance of the following essential functions, which include, but are not limited to:
- The design, implementation, and evaluation of the strategic and annual work plans for capital projects, building maintenance, and property management.
- The implementation of the facilities master plan including outreach to the community, political, business and nonprofit stakeholders; directing architects and contractors; and collaborating on the design and implementation of service model and technology design in library branches.
- The leadership and oversight of all facilities master plan and ongoing capital projects and building and property maintenance.
- Oversight of, in collaboration with real estate and legal professionals, real estate acquisition, consolidation, and sale.
- The design, implementation, and evaluation of the strategic and annual plans for other functional areas, including shipping and materials handling and custodial services.
- The preparation and management of the annual budget for functional areas. The management of the facilities master plan and capital improvement budgets.
- Collaborating, coordinating, and communicating with external partners and entities, including, but not limited to, real estate brokers, attorneys, developers, consultants, contractors, architects, elected officials, community and neighborhood groups, stakeholders and organizations, etc.
- Serving as a member of the Executive Leadership Team.
- Working collaboratively with other chiefs, directors, Board members, and staff in the execution of plans and programs.
- Directing and coordinating the evaluation of department programs and services. Preparing reports / metrics on program / service performance and activities.
- Directing the day-to-day activities of a specified functional area of the agency in support of the organizational mission and goals. Managing operations in functional area to stated objectives with regard to budgets, quality, service, expertise, efficiency, and delivery.
- Supervising staff in specified area, including hiring, training, professional growth, performance management, productivity, quality, service, discipline, grievances, and terminations.
- Establishing, implementing, and overseeing policies and procedures in specific functional areas.
- Preparing materials for, presenting to, and participating in committees and Board meetings.
- Representing the Library on appropriate committees / collaboratives.
- Other duties as assigned.
The Main Library is located in downtown Cleveland, OH. Other locations are:
|East 131st Street
||Martin L. King, Jr.
We are “The People’s University,” the center of learning for a diverse and inclusive community.
Cleveland Public Library will be the driving force behind a powerful culture of learning that will inspire Clevelanders from all walks of life to continually learn, share and seek out new knowledge in ways that are beneficial to themselves, their community and the world.
The Capital Program
- In 2017, the voters of the Cleveland Municipal School District, the Library’s taxing authority, approved the renewal of the expiring 5.8 mills in collection year 2018 along with an increase of 2.0 mills, a total of 7.8 mills, for a continuing period of time with the increase commencing in collection year 2019 for the operation and improvement of the Cleveland Public Library.
- The levy will help secure the Library’s future for years to come, and it also paves the way for a major capital project that will revitalize most of our neighborhood branch libraries.
- In March 2019, the Facilities Master Plan was drafted.
- The Master Plan provides options for the renovation, expansion, consolidation, or relocation of all of the Library’s buildings over the next decade in order to meet the Library’s long-term goals.
- Group 1 - $62,000,000 (13 Branches & Central Distribution Facility)
- Group 2 - $41,000,000 (12 Branches & Maintenance Garage)
- Group 3 - $60,500,000 (Main Renovations)
- In April 2019, the Library Board of Trustees approved the selection of branches in Group 1 at a total cost of $62,000,000 and authorized the Director to begin the implementation process.
- In June 2019, the Library Board of Trustees authorized the issuance of notes for Group 1 of the Master Plan.
- The Library sold $62 million of Public Library Fund Notes on August 15, 2019, and bond proceeds were received September 5, 2019.
- Agreements have been authorized with the most qualified architect/engineering firms for Group 1A of the Master Plan, which includes 5 Branches and the Central Distribution Facility, and on February 20, 2020, the Library Board of Trustees selected a construction manager firm and authorized the Executive Director to execute the master agreement and preconstruction phase work.
- The proceeds of the $62 million dollar bond issue must be spent down within three to five years in order to preserve the tax-exempt status of the bond proceeds.