Assistant Director, Project Management Services

Industry: Facilities Management
Location: New Hampshire - Hanover
Sector: Higher Education
Search ID: 21-0704-11
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Ryan R. Pugh
Ryan R. Pugh


Dartmouth College has retained Helbling to conduct an executive search to retain an Assistant Director, Project Management Services.

Position Purpose

Department:  Facilities Operations & Management (FOM)

Reports to:  Director, Project Management Services

The Assistant Director, Project Management Services (Assistant Director) has primary responsibility for the planning, execution, and overall management of Dartmouth's Capital Renewal Program. The program includes the assessment of the campus' facilities, grounds, and infrastructure to determine deferred maintenance needs, along with recommending priorities for the near- and long-term projects for the five-year capital renewal plan that is updated on a routine basis. The Assistant Director tracks related impact on infrastructure and annual reserve budgets presently funded at approximately $15M per year.

The position also is responsible for ensuring the successful delivery of capital projects assigned to direct reports, including planning, estimating, budget control, permitting, construction, scheduling, reporting, and problem solving.

Dartmouth’s Campus Services Division is responsible for planning, design, construction, and operation of Dartmouth’s buildings, campus landscape, and infrastructure. Dartmouth’s facilities include over five million SF of space in 165 buildings. These facilities serve over 5,600 students and 5,000 faculty and staff in a variety of academic, research, administrative, athletic, and residential spaces.

Key Accountabilities

Program Management (50%)
  • Establishes parameters and develops criteria for the Capital Renewal Program in coordination with the capital development strategy set by the President, Provost, and Executive Vice President.
  • Recommends priority of renovation and renewal projects within the capital program in collaboration with the other Directors and Managers within Campus Services. Develops proposals to substantiate program priorities and the resulting impact on Dartmouth’s buildings, infrastructure, and capital / operating budgets.
  • Administers the Facility Condition Assessment database. Ensures asset condition data is updated on a regular basis and generates reports for other stakeholders as needed.
  • Establishes estimating and cost control procedures to ensure efficient utilization of institutional funds.
  • Collaborates with the Director of Project Management Services and the Associate Vice President, FOM to develop and apply project delivery methods to assure best value results. Contributes to project planning and programming in conjunction with other Campus Services team members.
  • Evaluates and tracks performance parameters. Supports reporting to administrative, faculty, and trustee committees on status of capital renewal program and any and all prospective and active facilities design and construction projects. Ensures capital program database is kept up to date while maintaining the five-year capital renewal plan.
  • Works with considerable latitude and independence under the general guidance of the Director of Project Management. Takes initiative in anticipating technical issues and problems that will confront the College.
Project Management (25%)
  • Keeps stakeholders well-informed of project status through regular team meetings and presentation of capital project reports. Takes leadership role to resolve areas of disagreement between project stakeholders. Collaborates and coordinates activities with the Directors and Managers within Facilities Operations and Management, including project scope, impact on operations, and technical specifications.
  • Together with the Associate General Counsel for Facilities and other Campus Services constituents, coordinates submissions to Jurisdictional Authorities for permitting, and ensures compliance with appropriate regulations.
  • Responsible for project quality control and cost control. Provides budget updates, reviews proposed change orders, and discusses project issues with the Director as needed. Coordinates the value engineering process.
Staff Management (25%)
  • Guides and gives technical and managerial assistance to subordinate employees in the performance of their duties. Collaborates with the Director of Project Management and Associate Vice President, FOM to ensure parallel personnel administration policies and objectives among staff.
  • Works with Campus Services Financial Office to ensure appropriate fiscal, procurement, and resource administration within area of responsibility.
  • Serves as a role-model, advocate, and mentor to direct reports and staff. Creates and sustains an environment that fosters teamwork, excellence, respect, accountability, and diversity. Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties assigned.


Located in Hanover, NH


Required Qualifications

  • Ten years of direct experience in planning, design, and management of major capital construction projects, including LEED certified buildings.
  • Experience building effective capital programs.
  • Documented success in meeting budget and schedule targets.
  • Bachelor’s degree in a technical field (engineering or architecture) or related to construction or project management or the equivalent.

Preferred Qualifications

  • Familiarity with high performance building and/or landscape design, construction and standards.
  • Knowledge of utility systems, current energy efficient building systems, and energy conservation best practices.
  • Excellent communication skills.
  • Conceptual thinker who is attentive to details.
  • Ability to work with diverse, and at times opposing, constituencies.
  • Familiarity with Town, State, and Federal codes and ordinances.
  • Knowledge of OSHA construction safety standards and regulations.
  • Ability to develop and maintain project budgets, cash flow projections, and schedules.
  • Skills in interpreting architectural and construction contracts.
  • Commitment to diversity and to serving the needs of a diverse population.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
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