Associate Vice President for Facilities & Planning

Industry: Facilities Management
Location: New York - Clinton
Sector: Higher Education
Search ID: 22-0107-07
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Joseph F. Wargo
Joseph F. Wargo


Hamilton College has retained Helbling to conduct an executive search to secure an Associate Vice President for Facilities & Planning.

Position Summary / Essential Job Functions 

Hamilton College in Clinton, New York, seeks a dedicated, experienced, and innovative leader to serve as Associate Vice President for Facilities & Planning (AVP). Reporting directly to the Vice President of Administration and Finance, the AVP will be responsible for leading, supervising, and coordinating the maintenance, repair, renewal, planning, and construction for all College facilities, including buildings, grounds, and utilities. The AVP will provide strategic and operational team-oriented leadership of the facilities management department and its personnel while working collaboratively with constituents across campus to balance effort and resources that develop and preserve superior campus facilities in support of the College’s mission. The AVP will focus on the continual improvement of the facilities to ensure that short- and long-term plans are in place for addressing and completing deferred maintenance, renovation and renewal projects, and for implementing a strong planned maintenance program. The person selected for this role will coordinate the development of campus facilities and landscapes and assist with outreach and fundraising to support new campus projects.

For more details about this opportunity, please view the position profile by clicking on the image below.

The AVP will be responsible for developing and managing the fiscal budgets for facilities renewal and replacement, and for capital projects. Working closely with other College divisions and departments to understand their needs and priorities, the AVP will develop positive relationships with the campus community to enhance communications and outcomes, set a high standard for transparency to keep others informed of facility planning and priorities, and communicate to a broad constituency the impact of facilities work on other campus activities, in particular the high-quality academic program. The AVP coordinates the development of campus studies of facility and landscape needs and is the leader for new building projects and major renovations, shepherding projects from idea through architect selection, programming, concept design, and completion.


The key primary responsibilities and opportunities for the Associate Vice President for Facilities & Planning include:
  • Develop short- and long-term plans for the maintenance, repair, renovation, and renewal of College facilities that balance funding availability and project scopes as related to Hamilton College’s strategic planning, and in support of the mission of the College;
  • Serve as a key contributor and coordinator of the College’s commitment to leadership in sustainability and environmental stewardship through institutional processes, management of facilities, and educational activities, as outlined in the Hamilton Climate Action Plan;
  • Promote the professional development and strong work ethic of the 125+ department staff, most of whom are unionized; effectively oversee the full range of departmental activities and services, and capably lead the senior management team in fulfilment of the department’s objectives;
  • Ensure a high standard of transparency in decision making; 
  • Create and foster a constructive working relationship with the union and a positive working atmosphere for all facilities management employees;
  • Communicate goals, priorities, and plans to internal facilities personnel and to the campus community that allow for open dialogue to review and adjust when necessary;
  • Develop the facilities management budget and identify the resources needed to support the service and maintenance requirements for College facilities and departments;
  • Coordinate renewal project funding to maximize effective and efficient use of available resources;
  • Continuously work to develop and ensure a culture of fairness, cooperation, teamwork, and inclusiveness with all members of facilities management, the College community, the local community, the local water district, and construction teams, including, architects, engineers, consultants, and contractors;
  • Set the professional standard for respect and decency toward others, while ensuring compliance with the College’s and facilities management’s community values;
  • Foster effective communication and collaboration within the facilities organization while serving as a staff advocate who supports high quality, innovative programs to attract, develop, motivate, and retain a diverse workforce. 
  • Represent Hamilton College in a professional, positive, and responsible manner on matters related to facilities and construction operations with external agencies, professional organizations, and the public;
  • Participate in professional development activities and events, including conferences, seminars, and membership in professional organizations;
  • Stay current with local, state, and federal regulations regarding construction, fire safety, and worker safety to ensure compliance in all aspects of College facilities operations;
  • Understand and support the use of technology to enhance operations, improve the campus infrastructure, and reduce energy costs;
  • Prepare presentations related to facilities management operations, fiscal needs, environmental issues, and any other topic relevant to constituents, including faculty, staff, students, trustees, external agencies, professional organizations, and the public;
  • Prepare written correspondence that allows for effective communication with internal constituents, trustees, external agencies, professional organizations, and the public;
  • Ensure that projects are completed on schedule, within budget, and are in compliance with applicable codes and regulations; in construction projects, work well with neighboring property owners and be considerate of their concerns;
  • Ensure that facilities administrative, safety, and operating procedures are current and reflect the requirements of other College offices and local, state, and federal regulations;
  • Ensure formal and informal training programs are current, reflect the needs of the various shops and departments, are continuously updated, and provide relevant knowledge and skills to facilities personnel;
  • Ensure that facilities personnel and other affected departments and consultants are actively engaged and are provided the opportunity to be involved in the decision-making process;
  • Serve as a member of the Hamilton Emergency Response Team (HERT) & Hamilton Incident Management Team (HIMT);

About Hamilton College

Hamilton College is a private, liberal arts college located in Central New York’s Mohawk Valley in the foothills of the Adirondack Mountains. Its 1,350-acre campus is home to 1,850 students and is situated on a hilltop overlooking the picturesque village of Clinton, New York. The College offers 57 areas of study and offers the Bachelor of Arts degree in 44 concentrations. It is named for Alexander Hamilton, U.S. statesman, first secretary of the U.S. Treasury, and member of the first Board of Trustees of the Hamilton-Oneida Academy.


Clinton, New York.



The Associate Vice President for Facilities & Planning will have the following experiences, capabilities, and attributes:
  • Proven record of progressive leadership, facilities management, and budget experience;
  • Ability to lead with both a decisive and consultative style, foster open communications, and proactively build positive relationships with faculty, staff, students, trustees, donors, and diverse constituencies;
  • Track record of successfully hiring, developing, managing, and mentoring a large staff;
  • Ability to articulate in written and oral communications and can relate to people at all levels of an organization; 
  • Team player who operates with enthusiasm and transparency, fosters collaboration across the organization, and has a strong commitment to excellent customer service;
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations;
  • Ability to analyze and optimize operational systems to improve upon their effectiveness and efficiency;
  • Adept at problem solving and creating solutions;
  • Ability to write reports, business correspondence, and procedure manuals; 
  • Expertise in Microsoft Office products; and
  • Bachelor’s degree in engineering or related study is required; Master’s degree preferred.
Applicants should submit a resume and letter discussing their interest in the position and their accomplishments in relationship to the listed responsibilities and qualifications. 

Background checks will be performed on all final candidates.
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