Associate Vice Chancellor for Finance and Fiscal Services

Location: Texas - San Antonio
Sector: Higher Education, Finance
Search ID: 21-0805-14
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Joseph F. Wargo
Joseph F. Wargo
Matthew D. Lesher
Matthew D. Lesher

Description

Alamo Colleges District has retained Helbling to conduct an executive search to secure an Associate Vice Chancellor for Finance and Fiscal Services.


Description of Work

The Associate Vice Chancellor (AVC) for Finance and Fiscal Services is a key member of the Finance & Administration team responsible for leading, directing, monitoring, and providing strategic partnership for all finance functions in accordance with generally accepted accounting principles, federal/state regulations, college policies and guidelines, and leading business practices. The AVC works strategically and collaboratively to enhance and plan for the College District’s financial strength through analysis, innovative ideas, cost-effective approaches, high quality budgeting and monitoring, accurate accounting and tax compliance, and useful reporting for decision making and benchmarking. The AVC ensures a strong system of institutional internal controls through clear policies and procedures. The AVC works closely with the Vice Chancellor for Finance & Administration with long-term planning and daily administration of institutional finances and on strategic matters, including support for the Board of Trustees. 

The AVC provides administrative leadership and oversight of all finance-related functions, including purchasing, contract administration, budget, accounting, payroll, accounts payable, business office operations, grants accounting, grants compliance, process functional management, cash management, property tax, debt management, asset/property management, accounts receivable, records management, and accreditation. 

The AVC is also responsible for key cross-functional collaborations that support financially sound College District policies, planning, and practices to include members of the Chancellor’s Senior Leadership Team (SLT which includes the five College Presidents and five Vice Chancellors), Human Resources, Information Technology, Facilities Operations & Construction Management, Legal, Ethics, Internal Audit, Student Financial Aid, Institutional Research, and the student support and academic support offices.

For more details about this opportunity, please view the position profile by clicking on the image above. 


Essential Job Functions

  • Responsible for the financial operations, tax compliance, records, and reporting for ACD and its related entities. Provides final signoff on financial statements.       
  • Formulates financial management policies and procedures to ensure compliance with federal, state, and local laws and regulations, and generally accepted financial accounting reporting and auditing standards and requirements. Reviews and strengthens financial and accounting internal controls to ensure protection of financial resources, and to avoid internal and external audit findings.
  • Oversees treasury and debt management functions. Acts as ACD’s investment officer. Responsible for annual calculations which lead to the setting of the local property tax operating mill levy rate and debt levy, including issuance of taxing district’s publication of legal notices and arrangements of public hearings, and preparing materials for the Board of Trustees for approval of the annual tax rates per Texas property tax laws. Develops and implements the financial management strategy, including monitoring and confirming debt projections into the future. 
  • Develops and provides recommendations for the operating and capital budgets. Responsible for the process of, and facilitating broad participation of college and district staff in, the budget development (For Fiscal Year ending 8/31/2022, total $1.1B in support of over 80,000 students annually as well as over 5,000 employees).  
  • Develops long-range financial plans based on thorough analysis of data. Integrates long-range financial plans with the Facilities Master Plan, Strategic Plan, Board-approved policies, alternate budget assumptions, and the financial health and assessment ratio tests of the ACD. Develops return on investment calculations for new programs.
  • Responsible for business office operations, including invoicing and collection of student and other receivables, development and maintenance of online payment portals, and refunding processes for students.
  • Formulates and oversees the process to procure goods and services in a timely and compliant manner under Texas procurement law. Develops and negotiates contracts with vendors. Oversees the procurement card and SWMBE programs.
  • Represents Finance and Fiscal Services on various district-wide committees. Develops and presents to various internal and external groups including the Board of Trustees. Develops and maintains relationships on all employee levels including executive management, college presidents, administrators, college vice presidents, faculty and staff, Board, outside agencies, and regulators.
  • Directs and supervises a large, diverse work force. Aligns staff and work assignments with the workload needs of the ACD.  
  • Performs other duties as assigned.
 

About Alamo Colleges District

Alamo Colleges District (ACD) is a nationally recognized community college organization. It is one of the largest community college systems in the United States and the fourth largest in Texas.

ACD is comprised of Palo Alto College, Northwest Vista College, San Antonio College, St. Philip’s College, and Northeast Lakeview College, along with a number of off-campus locations throughout the San Antonio metropolitan area, serving an eight-county region with a total enrollment of over 68,000 students. Three of the five colleges in the Alamo Colleges District are named in the Aspen Insittute’s Top 150 community colleges this year: San Antonio College, Northwest Vista College, and Palo Alto College. In 2019, four of the five were named to the Top 100.

ACD is a Hispanic-Serving System which includes the nation’s only college—St. Philip’s College—that is both a Historically Black College and a Hispanic-Serving Institution.

Over the past fifteen years, ACD has completed its 2005 CIP $450M program adding 24 buildings and 1.3M square feet and is in the process of constructing the 2017 CIP $450M and $90M maintenance tax note and grant/other funded construction projects. Along with significant growth and building expansion, ACD has been mindful to ensure proper maintenance and operations of those new assets.


Location

San Antonio, TX
 

Helpful Links

Requirements

Qualifications for Appointment

Education and Experience
  • Master’s degree in accounting, finance, a related discipline, or a combination of relevant experience, education, and training that equates to the required degree.
  • Ten years of supervisory experience in government, fund and/or financial accounting. 
  • Preferred seven or more years of experience supervising accounting and finance functions in a higher education environment.
Licenses and Certification
  • Must possess and maintain a Certified Public Accountant (CPA) license in Texas. If licensed in another state, expectation would be to become licensed in Texas within one year.  
  • Must possess and maintain a valid Texas driver license.  
  • Must be insurable through the organization’s insurers.
 

Required Knowledge, Skills, and Abilities

  • Comprehensive knowledge of financial management principles and practices and clear understanding of the budgeting concepts and related ACD policies and procedures.
  • Knowledge of federal and state fair labor employment practices and of standard college, federal, state, and local financial accounting, reporting, and auditing requirements.
  • Demonstrated experience with the effective optimization of technology, analytical tools, and reporting. 
  • Proficiency with financial database management systems and reporting tools, including ERP systems. Experience with Banner ERP preferred.
  • Demonstrated competence in development of financial and budget planning models and benchmarking tools.
  • Effective use of interpersonal and communication skills, including tact and diplomacy to interact with individuals from multiple locations, external federal, state, and local agencies, external auditors, including regular contact with senior administrators.
  • Effective organizational and planning skills with attention to detail and follow through.
  • Ability to interpret and apply accounting principles and standards to complex financial transactions.
  • Ability to understand internal control concepts and ability to evaluate and implement control changes.
  • Ability to plan, coordinate, direct, and evaluate the work of staff.
  • Demonstrated collaborative approach to work with creative problem-solving skills.
  • Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds; disability; and sexual orientation of institutional students, faculty, staff, alumni, and stakeholders.
 
Alamo Colleges is committed to provide equal employment and educational opportunities for all qualified persons without regard to race, color, sex, pregnancy, religion, creed, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, sexual orientation, gender, transgender status, gender identity, gender expression, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status, any other protected category under applicable local, state or federal law, or persons who have opposed discrimination or participated in any complaint process on campus or before a government agency.
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