Associate Director, Building Operations

Industry: Facilities Management
Location: New York - New York City
Sector: Cultural/Non-Profit
Search ID: 21-0309-08
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Lee Grandovic
Lee Grandovic
Museum of Modern Art (MoMA) has retained Helbling to conduct an executive search to secure an Assistant Director, Building Operations.


Reporting to the Director of Building Operations, the Associate Director manages projects, staff, vendors, and resources to maximize the performance of Museum facilities and building systems. The facilities, with over 1 million combined square feet of space, are located in Manhattan, Queens, and Pennsylvania. The Associate Director provides leadership for capital improvements from concept to completion while defining the project scope, schedule, financial, and business continuity parameters. They supervise and support departmental staff to meet organizational goals. The position will regularly work with the security department, visitor engagement, conservation, special event, exhibition, curators, and education team. The position leverages the use of technology to promote organizational efficiency and participates in the museum-wide sustainability initiatives.

Duties & Responsibilities

  • Identifies and manages professional service providers and contractors. Develops scopes of work and negotiates contract expectations and responsibilities. Provides competitive bidding processes to maximize value. Projects may include but are not limited to architectural, engineering, consulting, MEP, life safety, general contracting, building maintenance, energy efficiency, and supply. 
  • Identifies deficiencies, investigates solutions, and provides recommendations for capital improvements. Manages assigned projects in accordance to bidding, budgeting, schedule, and stakeholder engagement requirements. 
  • Provides support in demonstrating code compliance as an effective liaison with the Department of Buildings and other administrative agencies. 
  • Manages and directs staff in support of department and Museum-wide initiatives. Represents department at meetings and within committees. These committees include exhibition planning, emergency preparedness, etc.
  • Manages and leverages department technology platforms for building automation, record, retention, and maintenance schedules. 
  • Monitors, assesses, and provides plans for continuous improvement to meet goals using benchmarks, standards, and other measures. 
  • Engages with peers across the organization to assess needs and formulate action plans. Establishes and communicates expectations and factors that to determine a successful outcome. 
  • Implements safe and productive work practices. Ensures that operating staff is kept abreast of technical advances and that appropriate training programs are offered and attended. 
  • Ensures the plant, operating equipment, and systems, are in compliance with all applicable regulatory and governmental codes (city, state, and federal). Assists the Museum in making necessary Department of Buildings (DOB) filings for improvements and exhibitions. Assists in resolving city violations and complaints. 
  • Cross trains with other management functions, such as payroll and life safety, to provide support during absences or to address immediate needs. 
  • Performs other related duties as assigned.

About Our Client

Founded in 1929 as an educational institution, The Museum of Modern Art (MoMA) is dedicated to being the foremost museum of modern and contemporary art in the world. Through the leadership of its trustees and staff, MoMA manifests this commitment by establishing, preserving, and documenting a collection of the highest order that reflects the vitality, complexity, and unfolding patterns of modern and contemporary art by presenting exhibitions and educational programs of unparalleled significance; by sustaining a library, archives, and conservation laboratory that are recognized as international centers of research; and by supporting scholarship and publications of preeminent intellectual merit.

The rich and varied collection of MoMA constitutes one of the most comprehensive and panoramic views into modern and contemporary art. From an initial gift of eight prints and one drawing, the Museum’s collection has grown to include over 150,000 works in all mediums, and over 28,000 of those works are from 1970 to the present. MoMA also holds approximately 27,000 films and video masterworks from every decade and genre in the evolution of cinema. MoMA’s Library, Archives, six curatorial study centers, circulating film and video program, and film stills archive make it a premier, world-renowned research facility of its kind. The Library holds over 300,000 books, exhibition catalogues, artist books, periodicals, and extensive individual files on almost 80,000 artists. The Museum Archives collects, organizes, preserves, and makes accessible materials related to the Museum’s art historical and cultural role, holding approximately 4,500 linear feet of historical documentation and tens of thousands of photographs. In addition, the Museum has one of the most active publishing programs of any art museum and has published more than 1,250 editions appearing in 20 languages.

The Museum maintains an active schedule of about 20 exhibitions each year that address a wide range of subject matter, mediums, and time periods, and highlight significant developments in the visual arts and new interpretations of major artists and art historical movements. Works of art from the collection are displayed in rotating installations so that the public may regularly expect to find new works on view. MoMA presents a varied program of over 60 classic and contemporary film exhibitions each year. Film and media exhibitions range from retrospectives and historical surveys to introductions of the work of independent and experimental filmmakers and media artists. Visitors also enjoy access to a bookstore featuring a range of publications and reproductions, as well as a design store offering objects related to modern and contemporary art and design.


Located in New York, NY

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10 years’ experience in facilities management, managing projects and supervising staff. 
Bachelor’s degree in field related to facilities management such as architecture, engineering, or business is preferred. 
Strong communication skills are essential.

This job description is intended as a summary of the primary responsibilities and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.

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