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Assistant Vice President, Manhattanville Operations

  • Industry: Facilities Management
  • Location: New York - New York City
  • Client: Higher Education
  • Search ID: 19-0902-08

Helbling is representing Columbia University in conducting a national search to secure an Assistant Vice President, Manhattanville Operations.

Basic Function

Reporting to the Vice President for Operations, the Assistant Vice President (AVP) for Manhattanville Operations will work closely with the Vice President to ensure that all aspects related to the management of the Manhattanville Campus totaling approximately 6 million square feet when fully built. These aspects include delivering a complex above and below grade infrastructure (mechanical, electrical, building systems, construction, building turnover and post-construction) that meet University's expectations.  The AVP will work closely with the VP to establish policies, programs, budgets and procedures for managing the technical aspects of the construction process.  

The AVP will lead and direct large complex operational programs and the development and execution of operational projects from inception to completion, ensuring quality of work and adherence to schedule demands. The AVP will research and review industry trends to ensure that the future staffing of the campus, particularly operating building technologies are prepared such as HVAC, electrical, plumbing, mechanical and other major systems design for the various buildings. The AVP will work closely with the Vice President to prepare, manage and report regularly on a master project schedule and monitor progress of each project to ensure that the project plan, are being maintained.

Basic operational responsibilities include: HVAC operations, utilities generation and distribution, engineering & project commissioning, campus preventive maintenance programs, University utilities procurement and monitoring, energy conservation programs, fire safety systems, campus vertical transportation contract maintenance, code compliance, and project engineering associated with the university capital renewal program. In addition, the AVP will be responsible for the delivery of trade and custodial services provided to the Manhattanville campus. The AVP will be responsible for establishing the development and establishment of performance standards for all facilities services; implementing and developing preventive maintenance programs and ensuring a well-coordinated effort to maximize the provision of all services.  

This position will be tasked to organize and hire a facilities operations organization to commission and turn over the Manhattanville development, develop and refine the operating budget for the new campus and work as a liaison between the Manhattanville and Morningside campuses on coordinating operating procedures and standards. 

The AVP will be the primary representative on all design development for the Manhattanville campus and will coordinate with the Morningside campus on facilities standards. This position will be the Operations representative to the Manhattanville construction team. Performs other duties and responsibilities as identified by the VP.

Characteristic Duties and Responsibilities

  • As the Senior Executive leading the Manhattanville Campus, the AVP is responsible for organizing and hiring all facilities personnel assigned to the Manhattanville Campus including the organization to commission and turn over the Manhattanville development. He / She will develop and refine the operating budget for the new campus and work as a liaison between the Manhattanville and Morningside campuses on coordinating operating procedures and standards.  (20%)
  • The AVP will lead and direct large complex operational programs and the development and execution of operational projects from inception to completion, ensuring quality of work and adherence to schedule demands. The AVP will research and review industry trends to ensure that the future staffing of the campus, particularly operating building technologies are prepared such as HVAC, electrical, plumbing, mechanical and other major systems design for the various buildings. The AVP will work closely with the Vice President to prepare, manage and report regularly on a master project schedule and monitor progress of each project to ensure that the project plan, are being maintained.
    • Basic operational responsibilities include: HVAC operations, utilities generation and distribution, engineering & project commissioning, campus preventive maintenance programs, University utilities procurement and monitoring, energy conservation programs, fire safety systems, campus vertical transportation contract maintenance, code compliance, and project engineering associated with the university capital renewal program. In addition, the AVP will be responsible for the delivery of trade and custodial services provided to the Manhattanville campus. The AVP will be responsible for establishing the development and establishment of performance standards for all facilities services; implementing and developing preventive maintenance programs and ensuring a well-coordinated effort to maximize the provision of all services. The AVP will communicate regularly with clients to resolve problems and ensure their satisfaction. (30%)
  • This position will be tasked to organize and hire a facilities operations organization to commission and turn over the Manhattanville development, develop and refine the operating budget for the new campus and work as a liaison between the Manhattanville and Morningside campuses on coordinating operating procedures and standards. 
    • The AVP will be the primary representative on all design development for the Manhattanville campus and will coordinate with the Morningside campus on facilities standards.  This position will be the Operations representative to the Manhattanville construction team.   Performs other duties and responsibilities as identified by the VP.  Act as the operations representative to the Manhattanville construction team. (20%)
  • Will hire and lead a group of professional, licensed staff overseeing HVAC operations, utilities generation and distribution, engineering & project commissioning, campus preventive maintenance programs, University utilities procurement and monitoring, energy conservation programs, fire safety systems, campus vertical transportation contract maintenance, code compliance, and project engineering associated with the university capital renewal program. In addition, the AVP will be responsible for the delivery of trade and custodial services provided to the campus. (15%)
  • The AVP will be responsible for establishing the development and establishment of performance standards for all facilities services; developing preventive maintenance programs and ensuring a well-coordinated effort to maximize the provision of all services. (10%)
  • Performs other duties and special projects as assigned. May represent the Vice President on committees and special initiatives. The AVP will work closely with the AVP of Campus Operations at the Morningside campus to learn Morningside operational activities with the goal of becoming that person's backup. (5%)

Supervision Received and / or Exercised

The incumbent will be responsible for the hiring, training and direct supervision of officers assigned to the both the Manhattanville and Morningside Campuses and unionized staff. In addition, he/she will be responsible for the supervision of contractors, vendors, and consultants working on either campus.

Responsibilities for Budget / Assets 

The incumbent will have full accountability for the financial stewardship of all programs related to the management of the Manhattanville Campus, including developing both the operating and capital planning budget for projects ranging from $500M to $1B. In addition, reviews the impact of approved capital plans on all facilities services.
  • Bachelor's degree required.  
  • Master's and / or appropriate professional certification are highly desirable. 
  • A minimum of 15 – 20 years’ experience required.
  • Qualified applicants will have extensive knowledge of building operations, steam & chilled water production plants, demonstrated managerial and human relations skills, labor relations experience, significant experience in large and complex facilities environments.
  • Knowledge of BMS computer-based systems and software applicable to physical plant operation strongly preferred.  
  • Experience managing trade and custodial services strongly preferred.  
  • Demonstrated ability to read and interpret blueprints, diagrams, and equipment manuals.  
  • Proven management development and leadership skills, experience in identifying deferred maintenance and long-range project / financial planning, and strong oral and written communication skills required.

Search Consultant: Lee Grandovic

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