Palm Beach County has retained Helbling to conduct an executive search to secure an Assistant Director, Capital Improvements Division (CID).
Reporting to the Director, Capital Improvements Division (CID), the Assistant Director, Capital Improvements Division (CID) will assist in leading the Division and act as the Director in their absence. This is a new position within the organization with the goal to create greater leadership, ensure proper management and training of staff, and excel the Division into the future.
The Capital Improvements Division (CID) is responsible for managing the design and construction of facilities within Palm Beach County except for airports, roadways, ERM, and select water utilities projects, which have their own departments with construction authority.
Typical projects include parks, Sheriff's facilities, fire stations, libraries, general government offices, etc. The Palm Beach County Convention Center project was managed by CID. CID uses outside consultants for all design work and uses the traditional design-bid-build method and annual contractors for the construction of their projects; CM at Risk is considered on larger, complex projects.
The CID is part of the larger department, Facilities Development & Operations (FDO).
Nature of Work
This position is responsible for managerial, technical, and administrative work assisting with the management of the Capital Improvements Division (CID).
An employee in a position allocated to this class is responsible for assisting the Director in planning and directing the work of the organization through subordinate managers and supervisors, covering a wide variety of project development functions from planning and design to building construction and closeout. Work involves the daily operations of the Division, overseeing customer service to a broad client base, construction procurement and contract management, budget preparations, and training programs for all Division employees. The position directly supervises CID project managers and administrative and technical staff performing contract management and procurement functions. Work is performed under the general supervision of the Division Director and reviewed through conferences, reports, and results obtained.
Examples of Work
- Assists staff in selecting procurement methods in accordance with existing statutory requirements.
- Reviews procurement documents, project scopes, contractor proposals, change orders, and contract specifications for capital improvement projects.
- Reviews contract bids for compliance with specifications.
- Conducts research, compiles data, and prepares written reports pertaining to special projects.
- Ensures timely preparation and submission of project reports.
- Ensures Division employees are following applicable administrative and operational requirements in managing capital improvement projects.
- Responds to requests of the Director to undertake responsibility for, or coordination of, special operational and capital projects within the Division.
- Relieves Director of routine tasks resulting in the daily operations of the Division.
- Assumes duties of the Director in their absence.
- Supervises administrative and technical staff performing contract management and procurement functions.
- Coordinates with administrative staff to ensure procurements comply with countywide, departmental, and/or divisional procurement policies.
- Assists the Director in overseeing and coordinating the work of subordinate supervisory personnel.
- Assists the Director in the preparation of performance measurements, budgets, and related justification.
- Represents the Division, upon Director’s request, in meetings with contractors, regulatory agencies, customers, County staff. and County management.
- Supervises professional, technical, and other subordinate staff within the Division.
- Develops divisional policies and procedures necessary to manage the services required to support the customer base.
- Reviews functions of the Division, policies, and procedures to ensure they are updated and recommends new policies and procedures as needed.
- Issues counseling forms and disciplinary actions; handles employee complaints and grievances; recommends hiring, termination, and promotion of staff.
- Performs related work as required.
Palm Beach County Mission Statement
To continually improve, in the most cost effective manner, the services to our customers; protection of the overall public good, as guided by the policies of the Board of County Commissioners; and to achieve a recognized high level of public satisfaction for costs and quality of service.
Capital Improvements Division (CID) Mission Statement
To provide project management services for a wide variety of projects by the management of contracted professional services for the programming, design, and construction of new buildings and related facilities and the expansion or improvement of existing facilities.
West Palm Beach, Florida (within Palm Beach County). Palm Beach County is located 70 miles north of Miami and 150 miles south of Orlando. It is the largest county in land area among Florida’s 67 counties with a population of over 1.4 million residents.
Distinctions of Palm Beach County
- #243 on Forbes America’s Best Employers 2018 List, #10 in their Government Services Category, Palm Beach County represents the only Florida entity in Forbes Top 10-ranked Government Services.
- Four major league baseball teams call Palm Beach County their spring training home occupying two County-owned spring training facilities.
- In September of 2018, the Palm Beach County Parks & Recreation Department was awarded the 2018 National Gold Medal Award for Excellence in Parks and Recreation Management.
- Along with great weather and outdoor activities, Palm Beach County possesses a strong economy and cultural scene that attracts tourists, companies, and residents.