Assistant Director, Capital Improvements Division

Industry: Facilities Management
Location: Florida - West Palm Beach
Sector: Public Agency
Search ID: 20-0907-12
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Richard T. Nawoczynski
Richard T. Nawoczynski
Palm Beach County has retained Helbling to conduct an executive search to secure an Assistant Director, Capital Improvements Division (CID).


Position Overview

Reporting to the Director, Capital Improvements Division (CID), the Assistant Director, Capital Improvements Division (CID) will assist in leading the Division and act as the Director in their absence. This is a new position within the organization with the goal to create greater leadership, ensure proper management and training of staff, and excel the Division into the future.

The Capital Improvements Division (CID) is responsible for managing the design and construction of facilities within Palm Beach County except for airports, roadways, ERM, and select water utilities projects, which have their own departments with construction authority.

Typical projects include parks, Sheriff's facilities, fire stations, libraries, general government offices, etc. The Palm Beach County Convention Center project was managed by CID. CID uses outside consultants for all design work and uses the traditional design-bid-build method and annual contractors for the construction of their projects; CM at Risk is considered on larger, complex projects.

The CID is part of the larger department, Facilities Development & Operations (FDO).


Nature of Work 

This position is responsible for managerial, technical, and administrative work assisting with the management of the Capital Improvements Division (CID). 

An employee in a position allocated to this class is responsible for assisting the Director in planning and directing the work of the organization through subordinate managers and supervisors, covering a wide variety of project development functions from planning and design to building construction and closeout. Work involves the daily operations of the Division, overseeing customer service to a broad client base, construction procurement and contract management, budget preparations, and training programs for all Division employees. The position directly supervises CID project managers and administrative and technical staff performing contract management and procurement functions. Work is performed under the general supervision of the Division Director and reviewed through conferences, reports, and results obtained.


Examples of Work

  • Assists staff in selecting procurement methods in accordance with existing statutory requirements. 
  • Reviews procurement documents, project scopes, contractor proposals, change orders, and contract specifications for capital improvement projects. 
  • Reviews contract bids for compliance with specifications. 
  • Conducts research, compiles data, and prepares written reports pertaining to special projects. 
  • Ensures timely preparation and submission of project reports. 
  • Ensures Division employees are following applicable administrative and operational requirements in managing capital improvement projects. 
  • Responds to requests of the Director to undertake responsibility for, or coordination of, special operational and capital projects within the Division. 
  • Relieves Director of routine tasks resulting in the daily operations of the Division.
  • Assumes duties of the Director in their absence. 
  • Supervises administrative and technical staff performing contract management and procurement functions.
  • Coordinates with administrative staff to ensure procurements comply with countywide, departmental, and/or divisional procurement policies. 
  • Assists the Director in overseeing and coordinating the work of subordinate supervisory personnel.
  • Assists the Director in the preparation of performance measurements, budgets, and related justification.
  • Represents the Division, upon Director’s request, in meetings with contractors, regulatory agencies, customers, County staff. and County management.
  • Supervises professional, technical, and other subordinate staff within the Division. 
  • Develops divisional policies and procedures necessary to manage the services required to support the customer base. 
  • Reviews functions of the Division, policies, and procedures to ensure they are updated and recommends new policies and procedures as needed. 
  • Issues counseling forms and disciplinary actions; handles employee complaints and grievances; recommends hiring, termination, and promotion of staff. 
  • Performs related work as required.


Palm Beach County Mission Statement

To continually improve, in the most cost effective manner, the services to our customers; protection of the overall public good, as guided by the policies of the Board of County Commissioners; and to achieve a recognized high level of public satisfaction for costs and quality of service.


Capital Improvements Division (CID) Mission Statement

To provide project management services for a wide variety of projects by the management of contracted professional services for the programming, design, and construction of new buildings and related facilities and the expansion or improvement of existing facilities.


Location

West Palm Beach, Florida (within Palm Beach County). Palm Beach County is located 70 miles north of Miami and 150 miles south of Orlando. It is the largest county in land area among Florida’s 67 counties with a population of over 1.4 million residents. 
 
Distinctions of Palm Beach County
  • #243 on Forbes America’s Best Employers 2018 List, #10 in their Government Services Category, Palm Beach County represents the only Florida entity in Forbes Top 10-ranked Government Services. 
  • Four major league baseball teams call Palm Beach County their spring training home occupying two County-owned spring training facilities. 
  • In September of 2018, the Palm Beach County Parks & Recreation Department was awarded the 2018 National Gold Medal Award for Excellence in Parks and Recreation Management.
  • Along with great weather and outdoor activities, Palm Beach County possesses a strong economy and cultural scene that attracts tourists, companies, and residents.


Helpful Links

Required Knowledge, Skills, and Abilities 

  • Thorough knowledge of the terminology, tools and materials, and practices involved in capital improvement operations. 
  • Considerable knowledge of principles and practices of public and business administration, organization, public procurement, and management. 
  • Considerable knowledge of governmental accounting, auditing, and budgetary principles and procedures. 
  • Knowledge in local government procurement regulations. 
  • Skill in the operation of office productivity software (Word documents, Excel spreadsheets, PowerPoint, system-specific software programs, project management, scheduling software, AutoCAD basics). 
  • Ability to analyze and resolve complex administrative and project management problems. 
  • Ability to analyze information and prepare detailed reports. 
  • Ability to effectively apply managerial techniques and concepts in a service-oriented structure. 
  • Ability to perform and provide recommendations on performance evaluations, counseling or disciplinary actions, complaints or grievances, and the hiring, termination, or promotion of staff. 
  • Ability to plan, direct and supervise the work of subordinate staff. 
  • Ability to develop long-range plans and make recommendations on procurement, operating, and administrative matters. 
  • Ability to read and interpret blueprints and construction documents and related systems including infrastructure specifications. 
  • Ability to identify, organize, and analyze information and formulate substantive recommendations. 
  • Ability to interpret and translate highly technical matters into a form conducive to policy formulation and implementation by non-technical administrators and elected officials.
  • Ability to establish and maintain effective working relationships with elected officials, administrators, department directors, Division directors, consultants, vendors, and subordinates. 
  • Ability to present ideas effectively, both orally and in writing.

Mimimum Entrance Requirements 

  • Bachelor’s degree in architecture, engineering, construction management, or related field.
  • Five (5) years of progressively responsible experience in project management work involving public works projects and facilities, which includes two (2) years’ experience in direct supervision of professional, technical, and support staff in all areas of project management from design to construction.

Necessary Special Requirement

  • Registration as a Registered Architect or Professional Engineer in the State of Florida, within eleven (11) months of appointment.


All employees of Palm Beach County may be required to work before, during and/or after a natural or man-made disaster or hurricane.

In accordance with Affirmative Action requirements of Sec. 503 of the Rehabilitation Act of 1973, as amended, and provisions of the Americans with Disabilities Act of 1990, the County provides reasonable accommodation. If you need a reasonable accommodation for interviewing or initial employment, please notify the Palm Beach County BCC Human Resources Department. EO/AA Employer M/F/D/V; (DFWP)

ACCORDING TO FLORIDA’S BROAD PUBLIC RECORDS/SUNSHINE LAWS, APPLICATIONS AND RESUMES ARE SUBJECT TO PUBLIC DISCLOSURE.
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