Assistant Vice President, Operations and Maintenance

Industry: Facilities Management
Location: Ohio - Dayton
Sector: Higher Education
Search ID: 21-1201-10
Marc K. Datz
Marc K. Datz


The University of Dayton has retained Helbling to conduct an executive search to secure an Assistant Vice President, Operations and Maintenance.

Position Summary / Essential Job Functions 

The Assistant Vice President, Operations and Maintenance is responsible for providing leadership and direction for all operations and maintenance activities and access control for the entire campus community. The department is comprised of 70 full-time employees and 25 to 30 student employees. The AVP is responsible for managing a budget of approximately $34M which is allocated for maintenance and repairs, renovations, general upkeep, custodial, contract services, and for access control on all campus and residential buildings. She / he is responsible for ensuring the proper maintenance and operations of over 5.5 million square feet of facility space. Additionally, the AVP, Operations and Maintenance has the overall responsibility for access control, including management, installation, maintenance and repair of card readers, keys, and lock and door hardware for over 14,000 doors in all campus buildings.

For more details about this opportunity, please view the position profile by clicking on the cover image. 


  • Provides comprehensive management of the department, including staff supervision, recruitment and retention. Responsible for the maintenance of all academic, administrative, residential, and auxiliary buildings and structures including electrical and mechanical systems associated with heating, air conditioning, and related chillers, fans, pumps, motors, dueling, heat exchangers, and electrical and pneumatic control systems. 
  • Effectively delegates to subordinates and holds them accountable for satisfactory performance of maintenance assignments. Meets with Associate Directors to review activities and provide direction to meet departmental goals.
  • Develops short and long range plans for campus and residential areas to ensure proper maintenance and annual financial planning. 
  • Establishes and recommends policies and procedures, ensures organization's compliance with rules, policies, procedures and codes, develops and implements department goals, and oversees management of efficient and effective use of University resources.
  • Reviews work assignments, maintenance schedules, service programs, procedures and practices, and makes improvements as needed; develops and directs preventive maintenance programs, procedures and policies. 
  • Develops, maintains, and controls the department's $34M budget. Determines maintenance personnel needs as well as requirements for supplies, materials, equipment, and maintenance contract hires and prepares yearly budgets accordingly. Continuously monitors expenditures in all categories to ensure the budget is not exceeded and that funds are effectively utilized. Prepares budget projections and forecasts to meet demands for goods and services and to maintain the high standard of facility appearance and functionality.
  • Engages, plans, and schedules subcontractors when needed to assist in maintenance, repair, and construction requirements and conducts inspections to ensure work performed meets requirements. 
  • Provides consultation for direct reports/staff regarding bargaining unit contracts and stipulations.

Titles Reporting to this Position

  • Director Facilities Management Residential Properties (1)
  • Associate Director Lockshop / Access Control, Inventory (1)
  • Assistant Director, Electrical (1)
  • Assistant Director, Boiler / Plumber (1)
  • Assistant Director HVAC (1)
  • Assistant Director, Building Maintenance and Maintenance Contracts (1)
  • Procurement / Budget, Accounting Coordinator (2)

About the University

The University of Dayton is a top-tier Catholic research university with offerings from the undergraduate to the doctoral levels. We are a diverse community committed, in the Marianist tradition, to educating the whole person and to linking learning and scholarship with leadership and service.


Located in Dayton, OH


Minimum Qualifications

  • Bachelor's degree in engineering, architecture, interior design, or related field
  • At least 10 years’ demonstrated experience in facilities maintenance/management and operations or in all phases of construction/renovation project management from initial concept through construction administration to final occupancy 
  • Excellent, proven financial management skills and experience managing large budgets. (i.e., over $20M)
  • At least six years progressively responsible experience managing a team/group of at least five individuals in which at least four years have been in a supervisory capacity 
  • Demonstrated experience in all phases of facilities operations and maintenance including troubleshooting, repair, scheduling, supervision, recordkeeping, and report writing
  • General knowledge of applicable housing commercial building codes and regulations as well as maintenance practices
  • Demonstrated effective communications skills, in both oral and written forms
  • Demonstrated experience collaborating across multiple units and with various constituents
  • Must have a valid driver's license and be insurable by the University, which includes maintaining a low-risk driving record. 
  • Must be available after hours and on weekends/holidays for consultation, as necessary

Preferred Qualifications

  • Property management knowledge and demonstrated experience overseeing a team of property managers
  • Facility operations and maintenance experience in a college/university setting, including performing these activities in both main campus and residential settings
  • Knowledge of lock shop operations, key control and distribution, door locks, and hardware
  • Experience working with diverse constituents in a higher education environment
  • Facilities management professional association certification (i.e., APPA CEFP, IFMA FMP, etc.)
  • Experience with union labor personnel management

Physical Demands

While performing the duties of this position, the employee will occasionally be required to perform the following: walking, kneeling, crouching, balancing, lifting, carrying, pushing, pulling, handling, talking, and hearing. The employee will frequently be sitting and standing in this position. Specific vision abilities required by this role include close vision, distance vision, color-vision, and depth perception. The employee must occasionally lift and move up to or in excess of 100 pounds.

In accordance with its Catholic and Marianist mission, the University of Dayton is committed to the principles of diversity, inclusion, and equal opportunity. Equal opportunity shall be assured in employment decisions such as hiring and termination, promotion and demotion, job assignment, transfer, compensation, discipline, training, and development. The University is committed to providing equal employment opportunity for all employees and applicants for employment without regard to age, race, color, creed, religion, ancestry, national or ethnic origin, sex/gender, sexual orientation, gender identity, disability, genetic information, military status, veteran status, familial status or any other protected category under applicable local, state or federal law, ordinance or regulation.